Job Description

Medical Office Manager – Concierge Psychiatric Practice (Full-Time)

Location: Huntington, NY

Start Date: ASAP

We are a concierge-style psychiatric practice offering personalized care for children, adolescents, and adults. In addition to standard psychiatric services, we also provide Transcranial Magnetic Stimulation (TMS) therapy.

We are seeking a motivated, detail-oriented, and personable Office Manager to oversee the daily operations of our boutique practice. This role is ideal for someone who values a stable, balanced work environment with a friendly culture and reasonable pace.

• Oversee daily office operations, including patient check-in/check-out, scheduling, and phone/email communication
• Manage billing (fee-for-service model) and assist with insurance prior authorizations for medications
• Maintain accurate office documentation and records
• Identify opportunities to improve office flow and efficiency
• Support clinical team with administrative needs as they arise

• Prior experience in a medical or mental health office setting preferred, but not required
• Excellent organizational, multitasking, and communication skills
• Comfortable using EHR systems, email, scheduling platforms, and basic billing workflows
• Professional, discreet, and personable demeanor with strong attention to detail
• Self-motivated and proactive, with the ability to take initiative and work independently

• A warm, collaborative work environment with a small, supportive team
• Competitive pay, paid time off, and opportunities for growth within the practice
• Flexible schedule, including the option to work from home 1–2 days per week
• Convenient private parking in Huntington Village
• Training as a TMS technician with additional compensation. 

If you are a proactive team player with excellent organizational skills and a heart for patient care, we would love to hear from you.

To Apply: Please email your resume and a brief cover letter to  sgoldfarb@cacpny.com with the subject line: “Office Manager Application – [Your Name].”

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