Job Description

Role Office Administrator

Location Stoughton WI

Full Time permanent.

Job Summary:

• The main job of the Office Administrator is (internal and External) client service.
• In charge of communications and relaying information
• In charge of the phone lines (incoming and outgoing) as well as routing calls and taking messages as needed
• Manage Day to Day Administrative tasks such as purchasing supplies, mail sorting from carriers such as USPS, DHL, FedEx, etc.
• Organization of the work environment and striving for its continuous improvement(organization / cleanliness / health and safety)
• Manage time, appointments and meeting rooms.

Key Responsibilities:

• Maintain office services by designing filing systems.
• Monitor office supplies inventory and refresh as needed, continuously audit suppliers to get the best prices in the market.
• Receive visitors, answers telephone/voicemail, provides information as required.
• Prepare for company meetings by setting up the meeting rooms (projectors, drinks, snacks, etc.) to represent the company image and offer the visitors a positive experience.
• Expedite, Receive, sort, process Post and parcels, special samples or any other mailing tasks.
• Assist the planning and implementation in coordination with HR Department for dinners, parties and special celebrations.
• Assist with Onboarding when required.
• Willingly embraces change and assist management in achieving the company’s process improvement goals.
• Coordinate with the General Manager regarding office cleanliness and upkeep. Follows up on office maintenance issues.
• Provide general office support to all site personnel.
• Other Administrative tasks as required by direct management.

Qualifications :

• Education: minimum High School Diploma.
• Two years of experience in an administrative capacity.
• Comfortable with office equipment such as computers, printers, etc. and with software such as Microsoft Office.
• Good oral and written communication.
• Comfortable speaking in public.
• Positive attitude and personable.
• Patient and service focused.
• Able to work flexible hours to accommodate operating needs.
• Organized and detail oriented.
• Self-learner and willing to learn and implement new ideas.
• Comfortable with asking questions, taking directions and working independently.

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