Job Title: Receptionist / Administrative Assistant
Schedule: Monday-Friday, 8:00 AM-5:00 PM or 8:30 AM-5:30 PM (firm) Position Summary:
We are looking for a professional, friendly, and highly organized Receptionist / Administrative Assistant to be the face and voice of our office. This hybrid role combines front desk responsibilities with administrative support duties, ensuring a welcoming environment for visitors and smooth internal operations. The ideal candidate is proactive, detail-oriented, and thrives in a structured, people-facing role.
Key Responsibilities:
Reception & Front Desk Duties:
Greet and welcome visitors with warmth and professionalism
Answer and direct incoming phone calls promptly and courteously
Manage the front desk area to ensure cleanliness and order
Receive, sort, and distribute incoming mail and deliveries
Assist with visitor check-ins and coordinate meeting room availability
Administrative Support:
Perform general clerical tasks such as filing, scanning, copying, and faxing
Prepare correspondence, reports, and basic spreadsheets using MS Office
Coordinate internal meetings, schedule appointments, and maintain calendars
Order and maintain office supplies and inventory
Support financial record keeping and routine documentation
Assist with departmental projects and other duties as assigned
Qualifications:
High school diploma or equivalent required; associate's degree a plus
2+ years in a receptionist, administrative, or office support role
Strong interpersonal and customer service skills
Excellent verbal and written communication
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Organized, dependable, and able to manage multiple priorities